Audio Emma 1on1 28 Nov 2024.m4a/2024-11-28
Audio Emma 1on1 28 Nov 2024.m4a/2024-11-28
Speaker A: Oh, there you are.
Speaker B: Hello.
Speaker A: That was weird.
Speaker B: I was trying to call but then remembered we had a set up.
Speaker C: Right.
Speaker B: That's where I went wrong.
Speaker A: It's like, why are you calling? What? Hang on.
Speaker B: I know.
Speaker C: Yeah, that's. Yep.
Speaker A: All good.
Speaker B: Here we are.
Speaker A: How are you?
Speaker B: Good, good. Just had a great chat with Sharon and Debbie about Passage and Radf and resident company media release Y stuff.
Speaker A: I saw the media release of Passage. I was just gonna go back and go. It feels like we're not laying into the 12 months of detailed, in depth, dedicated support for those Passage artists enough. That feels a little kind of understated. And I'm not sure that it's. The transition is coming through from kind of these people get two weeks to these people get a year in depth and kind of care. So I'll just go back on that email with that to go. I just wonder if it needs that kind of ramped up.
Speaker B: Absolutely.
Speaker C: Yeah.
Speaker A: Yeah. Cool. Cool.
Speaker B: All right.
Speaker A: How's popping everyone was wondering if I was going to get rained on.
Speaker B: Was it raining?
Speaker A: Well, a little bit, but it didn't while I was out there. But the humidity was enough to make it look like I got basically like it was raining.
Speaker C: Yeah.
Speaker A: Give me one sec. Stop eating dog issues.
Speaker B: Oh, cutie.
Speaker A: Eating. Eating my toys.
Speaker B: Just keep him away from the boxed ones. Well, I'm sure you have like still sealed in boxes.
Speaker A: I don't. I don't have any for looking at toys anymore. I do. They're downstairs anymore. They're very. They're very old. Like a walk. Well, they're. It's a Walkman, an RTD2 Walkman and a falcon kind of headphones and stuff that the kids don't want to play with. But anything they want to play with, they play with. That's happened. Yeah. Cool. How's qb?
Speaker B: Yeah, they're good.
Speaker A: Yeah. Cool.
Speaker B: Erica Rose is in facilitating so yeah, she's one of their senior pets. Yeah, it's just a vibe. About 10 in the room with carers and stuff. So yeah, it feels really nice.
Speaker A: Even yesterday was cool. I was like, it's not a lot of people. I like. It's fine. We're fine. This is exactly what it is for. We're okay.
Speaker B: Absolutely.
Speaker A: Yeah. There was some feedback from the patrons. It would be useful to get that like they were going. You could tell these people. You could tell those people. So maybe just checking with Carolyn on what Michael's feedback was.
Speaker C: Yeah, yeah, yeah.
Speaker B: I. And some feedback from. From Robin in communities because we went out to the Redlands Disability Network and I think the cost was fine, but it was just if there's someone looking after, like, group bookings. That was the feedback from Robyn, because. Particularly for, you know, support workers and stuff like that. So I was like, yep, cool on the list.
Speaker A: Great. Cool. I've got a little bit of a list here. Have you got stuff? Do you need to talk through stuff?
Speaker B: Yeah, I have my list here. Do you want to go first?
Speaker A: No, no. I'm watching you on your tracker anyway. It's very cool. Oh, yeah, great. It's very good. It's very good.
Speaker B: Thanks. I. It helps me a lot. So the Sidge contracts legals said it's actually better because I went to Vic, who is also in the Pride Group, she's one of the solicitors, and I was like, hey, can you just check this procurement agreement versus this RADF agreement and, like, tell me which one is better for this passage program? And this is like, it's basically like a funding program, but it's, you know, they come in and do a little bit of stuff with that funding. She was like, go with the radiff because it sits under RADF with Arts Queensland. Anyway, so it was an easy edit, so that's all good. I'm just waiting on getting. Well, actually, since I wrote this note, I was going to put all of their schedules, dates in their contracts. But the more we get into it with each one, the more fluid we're probably going to have to be, particularly with the gallery work room, which is the space that they. That they want to use. And then our stuff is like, we're super busy. So just finding dates has been a challenge. And, you know, Alex Buchanan has brought up, for example, that, you know, managing fatigue and stuff, she just wants kind of one date a month over like four months. And I was like, yeah, that's totally doable. But she won't know that until the new year. So I'm just going to write a clause in there instead to say that dates will be confirmed in kind of.
Speaker A: Jan, Feb. Can we offer dates and land some dates now so we've got something anchored and then shift them rather than leaving it totally up in here.
Speaker C: Yeah, yeah, yeah.
Speaker A: So at least there's something there. Rather than going, well, sorry, we never found out what dates. Now we can't facilitate the dates. At least go, well, we're going to land these dates and then in January we can review those dates. So just go. Here are the dates, dot, point, review in January, depending. Depending on our quality, otherwise we'll get To a point of going, well, sorry we couldn't deliver on that thing because we didn't.
Speaker C: Yeah.
Speaker B: So fine.
Speaker A: And how long do we get them contracted then?
Speaker B: I'm aiming by next week.
Speaker A: Okay.
Speaker B: And then to get them paid before the end of the year.
Speaker A: Yeah. And is that straight out of the kind of. How much of that is the admin team, the grants team doing then? Because it's in. Is that in that system?
Speaker B: No, we haven't landed passage with them yet.
Speaker A: Okay. Okay. That's just the right of start.
Speaker B: Yeah, just. Just right of contracting and all that. Okay. But yeah, I. I don't know whether part of the review. I need to catch up with you and Brad about that radar for a meeting and just go, like, what we kind of. What are we asking from them? Brad kind of wants to ask if they can start talking, if they're the first point of contact calls and things. But is there anything else on that list? Like, so maybe we'll just have a quick catch up before that.
Speaker A: Meeting.
Speaker B: Before the meeting kind of vibe.
Speaker A: Give me one sec. My dog's barking. Hang on one second.
Speaker B: Oh, yeah, that's fine. I can't hear her.
Speaker A: What's going on? I just knocked her out. Someone's hanging out. So then just for notes and on passage, next time we should probably aim to get it contracted before we announce them.
Speaker B: Before we announce them.
Speaker A: Yeah, yeah, yeah. Best not to go public with anything until you've got an agreement in place because it could all fall over.
Speaker C: Yeah, yeah.
Speaker A: Cool. Video stuff.
Speaker B: The video stuff. Vanessa's all sorted for Saturday and the resident company, it's. Sharon recommended that we have a meeting with yourself and Brad, Debbie, Sharon and I just to go over, like, what Brad wants that campaign to look like and how we use those assets. You know, is it. What's the messaging, you know, do we want to say, hey, we're going out for expressions of interest and here are our current resident companies, or are we celebrating the resident companies first and foremost? And then the boi comes later, like that kind of thing. And just get that confirmed with Brad Rush.
Speaker A: I'm nervous about waiting for Brad, that stuff because we've got a deadline of December to get out and we need to get onto it.
Speaker C: Yeah.
Speaker A: So my preference is to go. We're using the current resident companies as a proof point for an expression of interest program. And it's all about going. There's an expression of interest program. What is it? What's the value of being a company in residence? Why partner with us? What we can offer what they can offer back what that looks like. And here are some proof points of that, given our history with companies and residents. But I don't think we need to land it on any companies that we currently have residencies with because they might not be the future of it.
Speaker B: Totally.
Speaker A: But you're kind of going, you know, there's snippets of Graham talking about the value of it. There's snippets of, you know, Sing Sing Sing talking about it. There's performance bits and rehearsal bits and you know, all the kind of the proof points of what that looks like in dispersed. That's kind of what I think it needs to be and I think it needs to get there for the December release, which isn't far away.
Speaker B: Sorry. To be clear, are you talking about a fourth asset that is just about the resident company like eoi? Because we, I don't think we've, we haven't landed that with Vanessa.
Speaker A: Is this just a. What are our resident. Like a promotion of our resident companies then?
Speaker B: It's like their. So it all started when Sing Sing Sing got their asset and the resident companies were like, well, you know, what's the go? And I was like, it makes sense to land, you know, and I think we both said it makes sense to land one for each of them so that they aren't. They all have like their own. And talk about the importance of the partnership with rpac, that kind of thing. So they each have their own kind of one to two minute asset that. Yeah. So there's three assets that we can roll out over the next six months and like the EOI can still be announced in two weeks. That's fine because we've kind of already locked in that messaging. But it's just how we want to talk about like are they two separate things or are we kind of going like this?
Speaker A: Well, then it's two separate things. We've got four resident companies right now. Here are four assets that talk about the value of those and then later down the track we're going to need to pull that together to talk about the EOI thing.
Speaker C: Yeah.
Speaker A: And I don't want to, I don't want to confuse it by going, let's have another meeting about this and rethink about what we're doing. If we were super clear about going, actually there's four assets for four resident companies. Let's get them because we've got six months of that rolling out anyway and we need to talk to that. But in that six month period and early in that six month period. We need an asset that combines that to talk about the value of companies and residents.
Speaker C: Yeah.
Speaker A: And that if that's another packet and brief then we need to cost that up and kind of bring that in. Yeah, yeah, yeah. Okay. Cool, cool. What's it called? EI Package.
Speaker C: Yeah.
Speaker B: Cool. Got the Girls Guide contract back. Got the Indel contract back. Gian and I are catching up about how to do that on Monday because she's getting through a bit today.
Speaker A: More. She's not in again until Monday.
Speaker B: Oh, okay. Oh, that was.
Speaker A: Why? Yep.
Speaker B: Sorry. Yesterday afternoon. Cuz we were going to do it after lunch.
Speaker A: Dating disasters. Is that done?
Speaker B: Yeah, that's on my list.
Speaker A: That's.
Speaker B: No, that's today probably.
Speaker A: Okay.
Speaker B: And then I've got a quick catch up with Nigel about what next week looks like and just his requirements for that.
Speaker A: Will you talk about the first one next year as well?
Speaker C: Yeah.
Speaker B: Still chasing Arts Law for their agreement for skills lab in Feb because Debbie has a bunch of great photos and footage from last Thursday that we want to put out but we just, we don't want to do that until we have that locked in and are able to announce it. It r of media releases on my.
Speaker A: Last of the agreements for the passive stuff. So we're just going to get to participants in Arts Law.
Speaker C: Yeah, yeah. That's it then.
Speaker A: Okay.
Speaker B: For this financial year.
Speaker C: Yeah.
Speaker B: I'm also talking to Creative Australia and you probably saw my email to Ant at Q Music about potential skills lab stuff for next financial year if we get the funding again from ak. Oh yeah. It's a two year. It's a two year thing so we will.
Speaker A: When does this passage finish?
Speaker B: It's weird. It's like for us it's end of financial year for Arts Queensland.
Speaker A: It's September so we just close it off and go. We've done our thing by the end of the financial year and we report on it. Anything after that is the next passage round, right?
Speaker B: That's right.
Speaker A: Yeah.
Speaker B: And then we just. I just use kind of July to September for reporting.
Speaker A: Yeah. Okay. The indoor showcase. We're all right.
Speaker B: Yeah, we're fine for that.
Speaker A: Probably worth doing final check ins with front of house and tech just to make sure they've got everything they need.
Speaker C: Yeah.
Speaker A: And they're all right in the auditorium today?
Speaker B: Sorry?
Speaker A: They're okay in the auditorium today?
Speaker C: Yeah, yeah.
Speaker B: Becky Georgie moved the piano up so it was sorted.
Speaker A: Right. Okay.
Speaker B: Sing sing sing.
Speaker C: I'm.
Speaker B: I need to chase that mou but similar vibe with Indel.
Speaker A: Okay.
Speaker B: We'll just get that in and in. Well it's already in artifacts but just like confirmed and booking summary out to the team before interfere Girls Guide contract. We just got back.
Speaker A: So once that Sing Sing Sing comes in, you can chuck it to Chian to roll it out.
Speaker C: Yeah.
Speaker A: Yep. Got good Wonder Box email for school.
Speaker B: Yeah. So that I haven't updated this since we spoke about that wholesale number. So I'll jump on the phone probably next week and start calling people. And I've also asked Sharon just about because hotter habits for price of like 27 and just whether we wanted to for general public so how we wanted to do that and then otherwise that's all good to go. From a booking summary perspective intel MOU is back.
Speaker A: Yeah. So there's two bits with that one is going the agreement for Wonder Box is done. Right. That's ticket.
Speaker C: Yeah.
Speaker A: We need to get it public now before charity math before the 5th. Otherwise we're gonna lose schools that last week of term. No, no one in schools are actually doing any work.
Speaker C: Yeah.
Speaker A: Yeah. So it's. Yeah, I think that's about getting to them asa.
Speaker C: Yeah.
Speaker A: So even if that's a kind of something we can roll out early in the week, that'd be great. Yeah.
Speaker B: Easy up to the top of the.
Speaker A: Is that a Sing Sing Sing contract? Is that a double up of the MOU above? Is that.
Speaker B: It is, yeah.
Speaker A: Mystery Quest.
Speaker B: Funding outcome. Yeah. I need to chase them about what's happening with that because I saw your mission message about what was your thing that you wanted those dates for?
Speaker A: Oh, so that was beanstalk.
Speaker B: Beanstalk, yeah, that's right.
Speaker A: Yeah. So I was trying to move them out of that Monday, Tuesday in the auditorium.
Speaker C: Yeah.
Speaker B: Look, I think just. Yeah, just move it and we just give them what they. You know, cuz they only hold. So. Yeah, that's fine.
Speaker A: Yeah.
Speaker B: I'll just let them know.
Speaker A: Okay. So we're putting a pin in future beat for the moment.
Speaker C: Yeah.
Speaker A: Pin in shop front.
Speaker C: Yeah.
Speaker A: Resident company ei. We kind of need a shape to go. How do we get it out and how do we talk about it being out?
Speaker C: Yeah.
Speaker A: And I've got some stuff to talk to you about that I know we're running out of time. You've got more time to talk?
Speaker B: Yeah, yeah, yeah.
Speaker A: Great.
Speaker B: That's fine.
Speaker A: Okay. But I think that's probably the next thing that's on kind of the bigger list to go, actually. We said it'd be out in December.
Speaker C: Yeah.
Speaker A: It needs to be up and we need to talk about it. So People can start kind of doing that and then how to process that through my gut saying, yeah, it closes in May, but we need some checkpoints between December and May. Go eiy, first round application, second round application announcement in May. Not just six months to think about it, but actually there's a process through that. Six months to kind of get to.
Speaker C: Yeah.
Speaker B: Do you want to do like interviews or anything?
Speaker A: I, I had the thinking last time when it was quicker to go. There's an eiy, then we do conversations. You know, first cut of the EI's first round is probably a conversation and a deal making kind of. How does this, what does this actually look like?
Speaker C: Yeah.
Speaker A: And then it's. Yeah, we can go to contract. So it's probably that but with more time and it might be two or three conversations rather than one to kind of put an offer together, assess, come back, you know, like, you know, offer, revise, confirm.
Speaker C: Yeah, for sure.
Speaker A: Yeah. Okay, cool. And then put a pin in shop front. And QV is doing well.
Speaker B: Yeah, QB is all done. So that can.
Speaker A: We should probably land next year.
Speaker B: Strike that out. Yeah, absolutely. I'll chat with Cat about that.
Speaker A: Yep.
Speaker B: Cool. What was on your list?
Speaker A: Oh, it's, it's a little chunky, but it's. I don't think it's challenging. I wanted to check that you were okay after a meeting with Andrew and Todd on Monday.
Speaker C: Yeah, yeah.
Speaker B: What were my thoughts? Yeah, I, it was good to get clarity on what they need and like what the context for us was because I kind of knew from talking to you and Brad of like, this is why it will help. But then I was like, does it. Is this, is this the road we should be going down? I don't know. And then so after talking with them, it kind of made a little bit more sense, I guess.
Speaker A: Okay, cool. I'm a little confused, I must admit, why we're not going out with your hours right now. And while we're waiting for Friday, I don't know what that pin for that Friday conversation, what that have that related.
Speaker B: Yeah. So I thought based on that conversation, like if there's any adjustments that we have to make, it makes sense to roll it into that same email.
Speaker A: I don't know that we're going to have that clarity till next year and I don't want to hold off that column. So we know we've got the next while that those days are the days if your doctor comes back and then we have to do an assessment and then that's. There's a process in that, I think, is my understanding. It's not. Your doctor says, here's the thing, and we go, oh, that's what we do. We've got to go. What does that mean? Right.
Speaker B: Yeah.
Speaker A: So my preference, and this is kind of parked in to my next point, which is I'm having the next two Mondays off on Flex, is trying to get the team clarity on where you are so that they're not going, where's Emma this week? Where's Emma next week?
Speaker B: Yeah, for sure. Oh, yeah, we'll just. Let's just do it.
Speaker A: Let's just roll that out and then if that stuff comes back on Friday, we'll work that through.
Speaker B: Totally.
Speaker A: Okay.
Speaker C: Yeah.
Speaker B: Sorry, I misunderstood. I think, great.
Speaker A: I'll shoot that around. So. Just so that everyone knows what's going on. And then. So, yeah, my next point was, hey, I'm taking the next two Mondays off on Flex. So you've got Jan, you got Sue. There's a bunch of stuff I'll get out of the way on Mondays. Crack on. Crack on. I'm not going anywhere. I'm just doing some life admin stuff. So if you need to contact me, it's fine. I've got no qualms about that. But I'm kind of offline otherwise. I'm just running through my list. So, in no particular order. Right. Q Music. I think that's a great idea, but not this financial. I don't think we've got five and a half. But a great idea. And if there's other funding for it, that's fantastic. But even if there's not, I think that works and kind of connects to where we were heading anyway and might link the kind of future beats and cue music together. Yeah, cool. I was just. It wasn't snooping, but I was just in your calendar going, hey, making sure we've got enough time for stuff. And I noticed a couple of bits, so don't take this as me snooping, but we don't have you at ops meeting, so possibly take them out so we free up that time for other bits.
Speaker C: Yeah.
Speaker A: Where are we? And then I noticed you still had the terrible thing on Friday the 6th. You're not doing that, right?
Speaker B: No, I don't think so. I might just dial in on my own time, like, because I think it's important to kind of hold that, like, relationship. And I don't want there to be a perception that we're just like, okay, you're good now. Bye. Like, so, yeah, that won't be on work time. Though.
Speaker A: I thought we talked about you having a chat to Wesley before in work. Time to go, I can't be there. Ask me anything you need now and I can follow up with you later. So it's not like we're dropping it.
Speaker B: Yeah, no, I know this was that chat though because just the way our calendars all worked. That was the only time he had free and same with everyone else in that conversation. That was kind of the block of time. So anything outside of that was tricky. But yeah, I suppose I can just jump on the phone.
Speaker A: I think. I think if you say. If you send him an email to go, I'm not working that day. If you need me, grab me during my work days to give you a heads up and follow up with me after. I think that's enough to kind of go, we're still there. It just. The diary doesn't line up.
Speaker C: Yeah, yeah, totally.
Speaker A: Yeah. Sh. Wednesday the 4th, we've got a wonder box meeting but it's before you start work. We should probably just bump that back into work time.
Speaker B: I think it's better for Cecile later in the day anyway. So that's good.
Speaker A: Yeah. Even it's just a 2:00 start. That's, you know, just pump it back by half an hour and probably just move that radar fin block check to a work day. Now there's no Symphonia for the rest of the year. It's just Redland City Choir on Tuesday nights and just making sure that that's a 6 o'clock finish because they're kind of cracking on from 6 anyway. But this time from like 5:15 to 6:00 where they are arriving to check in with Judy and Anita and I'll talk. I'll talk about a handover with that stuff in a sec. I just wanted to make sure that that was cool cuz I think you had a 6:30 something in there. I just wanted to make sure we were kind of landing that 6:00 finish time.
Speaker C: Yeah.
Speaker A: Cool. Then we had a catch up on the 10th. We should probably move to the 12th. Do you have anything for the creative arts programming meeting on the 11th?
Speaker B: I don't believes are. Yeah, passage dates in the gallery work room because they'll be. They'll have just finished regional art awards on a Sunday and it's just been a bit tricky getting info out of them because that's where all their focus is at the moment. So if. I'll flag with Lee, like if at that meeting she can kind of confirm the dates they have available.
Speaker A: Do you want to just drop that into that team's chat that we have so that everyone can see it and they can kind of land with. Hey, yeah, we've got to land that at that thing. That's cool. Great. But don't drop off the lee like, you know, keep chasing them. Don't let them back off that. We still need that clarity.
Speaker C: Yeah.
Speaker A: We're good for the passage visioning. That's just a meeting. It doesn't need anything other than you guys in the room.
Speaker B: Yeah. Just the standard setup.
Speaker A: Yeah.
Speaker B: And us. Yeah.
Speaker A: Just that U shaped table pub. No catering, no front house, no tech. Love it. There was a meeting on the 16th with Casey and it's a work from home day.
Speaker B: 16. It is indeed.
Speaker A: Leave that with you.
Speaker B: I might just make that a teams meeting.
Speaker A: Yeah. And do you mind just chucking your flex into our space for that after two afternoons that wink.
Speaker B: Oh, yes.
Speaker A: There's a whole of arts mme I see meeting when we have a Christmas party.
Speaker B: It's just an invite that came through.
Speaker A: Yeah.
Speaker B: I spoke with Carrianne about it when we were getting coffee this morning.
Speaker A: Yeah.
Speaker B: And I was like, I won't be going. So she's going to talk to Brad about like what. What our. Yeah, what we want to kind of update on and those kinds of things. And she's just going to be the, you know, fly the flag.
Speaker A: She's going, yeah. Okay.
Speaker B: Because we don't arrive at straty until like 11:30 anyway. So she was just going to go for the first hour.
Speaker A: Awesome. Great. Awesome. Sing Sing Sing's last thing. Do we need to top up the food? I'm not there. I'm on a flex day. But do we need to top up the food if we're crashing their party?
Speaker B: Oh, yeah, probably.
Speaker A: Do you want to just do a quick check on the office and who's gonna come and then. Yeah, I'll grab some more iced Vovos.
Speaker B: Yes.
Speaker A: Just let me know how many of our people you think might attend.
Speaker C: Yeah, yeah.
Speaker A: And I'll just check in with Steve and see if we might chuck Messi or Bessie down there for that one and.
Speaker C: Yeah.
Speaker A: Yeah. Chop it up a bit.
Speaker C: Yeah.
Speaker A: I'm keen to get. And I just saw one come through production meetings in for next year's stuff.
Speaker C: Yeah.
Speaker A: But don't think that the. I think we should also do them for those rehearsal periods because they're as challenging as a production. So maybe add mystery quests and dating disasters to the production meeting schedule just so we can talk everyone through what that means. Otherwise it's like, what is this? What's going on? And maybe then we can land in Dell and singing there as well. And perhaps it's just one big meeting to go. There's a bunch of rehearsals and creative developments. Let's talk them through, all four of them through in an hour and roll it out as one big meeting. So feel free to get sue to coordinate, but just, I think, frame it as that.
Speaker C: Yeah, can do.
Speaker A: And then we're bringing everyone into the info. That's good, good, good. And then here's the chunky bit. Ready? Hold on to your hats. That's all right. That's all right. I'm going to start handing over Breon City Choir and Symphonia to you for next year. There's a conversation I'm in with Redland City Choir now about their end of year show that's kind of framing the mou, and then their rehearsals are kind of there. They are doing a process. So reality Choir, the relationship is very different to the Symphonia one, where Judy, their chair, is calling me regularly, talking to me about what they want to do, how that will work for us. What does that mean? Sweet. Right, so we've got an MoU, we've got their dates in. We've got all of that stuff in. We know when they're doing three choirs versus the one choir rehearsal date, they're very clearly realigning themselves to being choir. Not a variety performance at the end of the year with Messiah at the end of the year. That all works really, really well. So that's to say, hey, that's a really good relationship and it's building very well and going in the right direction. Anita is the artistic director, but has to go to her board for approval. And I'm being super clear that there has to be a Redland City Choir relationship. Anita can't bring in her Griffith stuff or her other stuff. So we've got a nice. At their board meeting, I talked about that really clearly to go, if it's not Riddland City Choir, then there's no relationship with us. So don't talk to us about these great things from Griffith that you want to put into that space or the filming thing that you want to do. It's got to come through the choir framework. So I think that's all set up really well and the MOU is ready to roll. I'm just working with Judy, who's their chair, what Messiah looks like and what that frame is. So talking to a Much shorter bump in period, putting it into concert hall mode, doing, you know, a day turnaround with maybe a rehearsal on a Thursday, then a Friday rehearsal with the orchestra, Saturday morning TBC rehearsal, Saturday night show, Sunday afternoon show, and then bump out Monday. The Sunday afternoon show was concerning to them. So we're just working through what that deal might be. Whether in their car cad. They also ask us to cover the overtime rates for that, or whether we just partner with them on the show and go, we'll do our bit and you do your bit and we'll split the door and take a risk on the show. So just working that through with them now to go, what's the best way. I'll CC you on an email with the estimated costing on that that Sue Jar did up yesterday just to bring you into it. And I'll start to introduce you as. And Emma's going to pop in on rehearsals in the next couple of weeks and make sure everything's all cool. And she'll check in with you. Full rehearsal on the Friday before your show for White Christmas. And if there's any concerns about White Christmas, just check in with Emma and she'll navigate the team. There are some concerns with that. Don't buy into heavy. Except to go. I just talked to Mon, which is all it is. There's been two or three production meetings for what Christmas, and they've not been great. So there's one more to come just to land final production details. Just hold that kind of broader space to go. The relationship's there, the deal is there. If you want to do something, one can deliver it. She'll tell you what that means within the deal.
Speaker C: Yeah, cool.
Speaker A: Groovy. Symphonia is a whole nother ball of. So we've got a meeting with Brad and I were meeting with Shane on Friday to talk through the car count application and where Brad's even going. I don't want to assess this. This is a Shane conversation, not a Brad conversation. There's too much politics in this for us to make the call on what we do. I agree with him. I think. Yep. Wrap that thing up the line and get someone else to decide.
Speaker B: Absolutely.
Speaker A: But it's been challenging and they, you know, they haven't listened. You've seen all the documentation. Yeah, I haven't taken the advice. And they still. What they want. What they want. We may well give it to them, we may not. That'll depend on the Friday combo. So I'm just. I'm gonna hold that for a little second and not Put you into the middle of that while we're in the middle of flux. But once that lands and we know what next year looks like, then I'll kind of bring you into. There's an mou. Here's the rehearsal dates, here's the performance dates. Emma's going to track that through. The deal's all done. Emma will be a point of contact if there's, you know, I want to access the timps or get to the thing or do the thing. It's complex in the first half of the year because, you know, access to stuff is tricky and backdoor thing and some days it's like indel citizenship, Symphonia, all of that. They know all of that. I want to kind of set you up into that when it's landed rather than wallets and flux. So. All right.
Speaker C: Yeah, yeah, cool.
Speaker B: That's good.
Speaker A: And then what's happened? And quite by accident, as I've been landing this January, February program and going, what is the community engagement on those Thursday nights? All of these community opportunities are coming in which feels like they sit in the company in residence frame or in what might be an auditorium frame, but they sit in a community development space, not in a programming space. It's let me talk you through this Redland Theatre group with Jan Neary, Redland big bands with that whole cohort of, you know, two bands and three other jazz bands and stuff. Rhapsody we've had a conversation with. So we've started to kind of broach the gap with some of those groups and I don't want to drop that off. So there's a convo around the company in residence program that I've said to them will come up. So they've all kind have gone. There's that. But I think there's also a conversation with us to go, how do we look at them from July on in the auditorium to go, well, if you give you a Thursday every month to do an auditorium outcome, there's an opportunity in that as well. We went through, I went through it with Rhapsody. We can't work with them next year. The logistics didn't play. The intents all there. They want to come in. I was like, well, we're happy to have you here, but we don't know how to land that. I'll try and land them at the Redline Art Awards. There's a pre show entertainment. There's some stuff when we open the forecourt up to land them in the foyer space, kind of drop them into pre show entertainment there. They're up for that. But their other stuff logistically didn't work. So we're looking at 20, 26 for them anyway. And that's okay. Company in residence thing. The big bands are all like, we love this. We think this is great. How do we do more of that? And not wanting to kind of, you know, they've got a relationship with a church at Alex Hills and rehearsal space and another rehearsal space in gear. And then with Jan, they've got a relationship with the museum. So we don't want to kind of rip the carpet out from under that, but kind of support that stuff. So Rhapsody couldn't do January Jan or step in probably, and do a show that they did last year in that January program. And then we talked about what it might look like for them to do a radio play once a month on stage in the auditorium. And I'm thinking Willard's Farm. That's a good link. But you know, that thing, it's easy. It's a day rehearsal. I'm gonna get it up and get it on. There's no production. It's Mike's on stage. And then we talked very broadly about their Drama Fest program and what that could look like in the auditorium as well. So just learning that. Because it kind of fits in, I think, your frame as a community development stuff. But it will be a whole heap more kind of relationships to keep in the air.
Speaker B: Yeah.
Speaker C: Yeah.
Speaker A: Amazing. I think. I think when they land the delivery of. It's not hard. It's just, go ahead. We bite those things one at a time and go from now to July to really hold that stuff. But there's company in residence, auditorium program, plus other bits that might not happen at our place that we could all kind of hit that strategy, I think.
Speaker B: I believe.
Speaker A: Yeah. And then on top of that, beside all of that, there's the Excelsior Camarado counter pilot kind of combos as well for company residents. So just want to make sure that I'm not jumping too far ahead on that stuff without keeping you in the combo. And then. And then land you in it. Like, if I knew the Jan conversation was going to be that in depth about other stuff, I would have brought you into that. But I'll bring you into that soon. Redland big bands. We're only really talking about January, February, and then we'll talk to July. Rhapsody is 2026, so.
Speaker C: Yeah.
Speaker A: Cool. It's probably a jam convo. That's the hottest one at the moment.
Speaker C: Yeah.
Speaker B: Sweet.
Speaker A: But I think that does a lot. I think that's a really good kind of thing. And I wonder if you might. Then before we start to land that company in residence, just do another audit of community arts groups that we should be talking. Talking to who are the guys on the islands? Who are the guys, you know, who. What is that frame? Because I think. I think that's super important to be really democratic about this, despite all of our misgivings about who those groups are. But they need to have a way to get in.
Speaker C: Yeah.
Speaker A: And a kind of a process for us to say, no, that doesn't work work. Or yes, that does. So if you don't mind just chucking that on your list to go. Actually, let's really detail that out and make sure we've got that good list for sure. I think that that's the big chunky bit that's kind of emerged out this week, the last week or so for me to go. There's something in that that I think we can tease out and will do a lot of good for us. And. And we'll solve a whole whip of that council. A conversation of no one's got access to rpac. I don't think that's actually what the conversation is. I think they don't know how to access rpac.
Speaker C: Yeah.
Speaker B: Absolutely.
Speaker A: And what that entails. So I think this will tick a bunch of that stuff. Cool. And then it would be great. The last one was just going through that Drizzle Boy process again. Great job on that resin thing. I think that was a really good setup and a really good delivery. The roaming drizzle looked great. That kind of worked really, really well. You know, apart from old dude freaking me out on the footpath. Great. It was a really good night. But I wonder if I'm missing a trick on the invite list process and who we're bringing in. So what was. I was talking to Stan and when you should be coming to Drizzle Boy. Did you get an invite? And he went, no. And I was like, oh, hang on a second. I'm missing something in that process to go. If we're inviting people in. Who is that? Inventory invite list. What does that look like? And as we start to open up these companies in residence, all these companies who aren't in residence, but we want relationships with maybe just in January. Put a little bit of time aside, if you don't mind putting some time aside just to look at that invite, this database and kind of.
Speaker B: Yeah, that's definitely on my radar.
Speaker A: Figure that bit out. Because I think that's. That's Probably. Well, well, we go, all right, there's contracts that we need to work on, I think, and then KPIs that we need to, like, statistics. We need to land. Is that. Are we tracking that stuff? Well, I think that's probably the other bit to go. How. How we. How are we inviting people in and what are the frames for that? If we can get some clarity, then we can work with marketing on the right process to bring them in. Because so many times we can offer them tickets or go, can you put it out to your network or here attend ticket, like, you know, totally options for that. That just keeps the relationship hot. Yeah.
Speaker B: And the.
Speaker C: Yeah, the.
Speaker B: The current process does need some work. But the. We were able to set up. Sharon and Tegan, set up like a registration link for CCD updates.
Speaker A: Yeah.
Speaker B: So that people can opt in and basically once. So with Radif and Passage, once they've been contracted, they're then added to that list because there's a clause about data collection and all that. So Stan. Yeah. Dropped off and it just.
Speaker C: Yeah.
Speaker B: Wasn't on the radar.
Speaker A: It's not about that, it's about going. Actually, we missed a bit. I missed a bit because I should have invited Alex Hill's hotel, who we're getting a deal for accommodation on. And, you know, there's a whole another raft of that. So we probably need to tie together with sue, who want to kind of hold that corporate relationship bit. So if you've got community, she's got the corporate stuff. But it's also. Then, Sharon, can you do the internal comms? What's the rest of council look like? And I'm probably doing the bit with chamber of commerce and, you know, there's a bunch of stuff all over the place. So we just want to chuck that on the table and go, what's the right way to do this? And how do we keep our team engaged enough to go. We've got an offer. Hey, Brad, here are all your connections. Hey, Emma, here are your connections. Who are the right connections? What's the right ways to invite them in?
Speaker C: Let's.
Speaker A: Be a bit more purposeful about leveraging that.
Speaker C: Yeah, I agree.
Speaker A: Yes.
Speaker B: And potentially moving our big master contact spreadsheet into a CRM or a. Something like something that links.
Speaker A: I think that's a suggestion and I think, you know, if we get to. If Barton get to Power bi, that's the place to do it. Yeah. But I've learned my lesson and I'm not owning that. I'm not owning the computer system that we do that.
Speaker C: Yeah.
Speaker B: Yeah, totally.
Speaker A: Yeah. I'll. I'll hold the relationships, but I'm not gonna own the system. Yes.
Speaker C: Yep.
Speaker A: Still getting blamed for Shed point. Yeah, yeah. Even though mine's broken.
Speaker B: Yeah, yeah.
Speaker A: Cool.
Speaker B: Yeah, sounds great.
Speaker A: All right.
Speaker B: Because, yeah, I at the moment, even just trying to keep it updated is. It should be kind of a shared responsibility.
Speaker A: Yeah, I think, depending on who you know.
Speaker B: So if we are using that spreadsheet, it's like, who's responsible for industry tab. Who's responsible for media, who's responsible for community, like all of that.
Speaker A: But it might be that we go, hey, Emma, can you coordinate it? You don't need to do the data, but you might need to go, can you send it out every three months to the people and go, here are your relationships. Update if required. Update if required. And then everyone can kind of own that stuff. Yeah, absolutely. Yeah.
Speaker B: I'm just staying on top of, like, changes in. You know, maybe it's a giant thing or Gian equivalent of like, staying on top of when people leave. So if we get an out of office, like flicking it to Giannis, being like, hey, can you update the spreadsheet based on this email signature or whatever, like all that stuff.
Speaker A: Yeah, we've got. It's just no commitment for her time past Christmas. But there's a possibility of going do it during your box office hours.
Speaker B: Of course.
Speaker A: Yeah. So kind of. Not that I don't want the time and I think it's really valuable, but there's an opportunity to go actually down this capacity while you're on box office to do some admin work for us. You're already in it. And then we'll go at heightened period. So this is a heightened period. There's another period where I think at the end of the financial year where we get. Actually, we need some help to land some program and some kind of admin around. Some program where we might take her offline or grab some more hours with her. But yeah, there just wasn't the timing. There's not enough time.
Speaker C: Yeah, totally.
Speaker A: And. And if we solve it, then we are undoing our request for a staff person. Exactly.
Speaker C: Yeah. Good.
Speaker A: Yeah.
Speaker B: Awesome.
Speaker A: Awesome.
Speaker C: Great.
Speaker B: I'm going to update my little tracker.
Speaker A: And.
Speaker B: Was there anything else on your.
Speaker A: No, that's me done the. Yeah, I have. I have started a new Brett worksheet, which you can't see because of the thing that I'll show you next year to when we're in the room together that might be useful. It's kind of an amalgamation of something I was trained up in, a Q pack which kind of talked to the types of work and then the kind of. And I'll talk it to you now because we've got 30 seconds. Hold on. Please hold. Emma Bannerman, please hold. Let me be better. I'll share my screen and put it on screen for you.
Speaker B: Oh yeah, see? Yeah. Where did I save that?
Speaker A: What is it? Did I save it? Work worksheet. Worksheet. I hope I saved it. There we go. Sharing screen now. So it's pretty simple but there's kind of this and Myers Briggs behind it.
Speaker B: It talks about Eisenhower.
Speaker A: Yeah, it's a little Eisenhower except it doesn't go what am I not going to do? Because we don't have that choice.
Speaker C: Yeah, yes.
Speaker A: Yeah. So it more talks about actually I need to provide time for myself in four different areas. One's about talking to people and relationships, one's about my day to day tasks, one's about thinking long term and strategy and one's about shit that happens to me that I haven't planned for that I've got to get done. And it's about us kind of going, you know, I'll get a new worksheet every week and I'll be able to kind of look at it and go look, my tasks are too big. I need more task support or the emergency bits too much. You guys need a better system to solemn merchant because that's taking all my time up or I spend all of my time on the phone actually that's my safe space. I've got to get out of my safe space a bit more. Whatever that is. It kind of helps unpack that but also kind of goes I've got some task time, I've got some time to make calls, I've got some time to think bigger picture and it lets you kind of prioritize those things that are all important which I hope will work and and then down the bottom it's I need to talk to people about things that come up out of stuff. Let's not keep that on a to do list or a notes tab and have to go back through you know what ends up being 20 pages of notes for the week. Let's just highlight the things, the chats I have to have so that when we're doing our one on one I can just go here for that bit or when I'm talking to Brad I can kind of pull out that while I've got you, here are the five things I need to talk to you about. Bang, bang, bang, bang, bang. And kind of just land that off. So that was the bit that kind of QPAC did. And then the other bit for me was about going. And this is more. What's that kind of post it note moving along the wall system that I can never remember the name of. It's more about what are our jobs coming up. So as we're doing one on ones or we're doing staff, what's now, what's next week, what's latest. So we've got a plan on how busy we are now, what's next week and what's later. And we can see that. And it's really clear with each other and I've got no problem in going, well, here's mine, you can see where I'm at. Here's Sue's, you can see where she's at. So we can slide into each other's support if we've got capacity as well. And then down here is just. This was for me to go, all right, what are all the jobs we need to check in on? Because there's a lot, lot of jobs. So that was me going, all right, on my list, Emma was artist, Camping, Radif and Passage and all the company and residents and like, you know, it went, oh, about 20 lines longer than that, but it kind of talked to the frame of the number of projects on run. So while this is the kind of all the projects, this kind of the top bit talks about where the attention is, when. So we can go, yeah, you might have Wonderbox, but really that's going to sit dormant for three months. That's okay. Once we get a contract and it'll kind of hold. It might be a conversation once a month or something, but that's okay. So that, for me feels like it's a good tool to manage all the bits and make sure we're not missing shit.
Speaker B: Yeah. Awesome.
Speaker A: Yeah. So if you find that useful, I can share it, but I'm definitely. I might maybe just let me run it through for the end of the year and see if I can tweak it up and then. Yeah, let me RD it.
Speaker B: Yeah, Sounds like a.
Speaker A: Roll it out next year, maybe as a. As an option.
Speaker C: Yeah.
Speaker A: And it's one. One note sheet. Not like it's an action list. It's not a. You have the notes in a meeting and I need to explore then for notes on a meeting, how we can get AI to do that.
Speaker C: Yeah, Yeah.
Speaker B: I feel like if we have. Well, the microphones have kind of been solved, so can it run a transcript. There's like a plugin for teams.
Speaker A: There is. I don't know how good it is at delineating voices.
Speaker B: Okay.
Speaker C: Yeah, yeah, yeah, that's fair.
Speaker A: Yeah.
Speaker B: Because I know that medicine has one that takes all the notes and then makes the list of actions.
Speaker A: Yeah, I think it's fine on a one on one because it can kind of differentiate that. I've tried it for my podcast to go. Actually we want to transcript for the podcast and couldn't tell the difference between our four voices. Yeah. And if we went into a character voice, then it was like, there's someone else at the table. What's that? Who's that? I was using a transcript program called Descript, which was set up for that. So I think we just need to test whether teams like the OPS meeting. I don't think it could handle ops, but it might handle one on ones.
Speaker C: Yeah.
Speaker A: Yeah, Cool.
Speaker C: Great.
Speaker A: Good night.
Speaker C: Thank you.
Speaker A: See you next Tuesday.
Speaker B: Be you next Tuesday.
Speaker A: Oh, I didn't mean it like that. I just said it and I was like, hang on a second. I've used that phrase somewhere else. What's that about?
Speaker B: I know it's my favorite when it comes up, like legitimately.
Speaker C: Yes.
Speaker B: See you then.
Speaker A: Okay.
Speaker B: Have a good weekend.
Speaker A: Oh, feel free. Don't have to. But let me know how you go after your doctors tomorrow if there's anything urgent that you want to.
Speaker B: Oh, yeah, yeah, I will.
Speaker A: Or call me Monday when you're back. I'm really happy to have that conversation on Monday. I don't mind having that.
Speaker B: Awesome. Yeah, well, I'll just send it through basically as soon as I get it tomorrow. And yeah, feel free to go out with the team email and then we can just sort out the. We can kind of go through it if you have any questions about it.
Speaker C: On Monday or Tuesday only.
Speaker A: I'll probably need to call in Todd and Andrew anyway.
Speaker C: Yes.
Speaker A: Yep, yep.
Speaker C: Yeah, yeah.
Speaker B: Okay.
Speaker A: Uh huh. Only because I like, I feel so out of my depth.
Speaker B: Yeah, okay. Yeah, yeah, it's really like if you need me to just put it in. So actually let me share my screen now. I'll show you what I found. Damn it. Oh, here we go. I can just attach it or like submit it. Fire here, like email it to you and then submit this.
Speaker A: Oh yeah.
Speaker B: And then it kind of goes through the system if that's easier. And in the comments I can just say like disgust on bloody blood date. Yeah, sure, that works. Yeah, just saves you a combo. And if they. Yeah, we can update them via email. And if they have any other requirements we can just roll with dead.
Speaker A: Yeah. Okay. I'm. I'm hesitant cuz I'm out of my depth so.
Speaker C: Yeah yeah yeah yeah yeah it's.
Speaker A: It seems as good as any to me but I'll take you know. Yep, let's do that. Sure yeah. Until we're told not to do that.
Speaker B: That's the thing it's like. And that's where Jason guided me to right after the Todd and Andrew combo so it's kind of come from.
Speaker C: Yeah come from there.
Speaker A: Great. And that would just be the stuff that Toto Andrew talked about going all right well if it's not that form it's the information that that form's requesting which a doctor will give you. Great. Love it. Awesome.
Speaker C: Cool.
Speaker B: And then it'll probably need another catch up with them to like go through the things but yeah.
Speaker A: Okay. Good day.
Speaker C: Cool.
Speaker B: Sounds good.
Speaker A: Have a good day.
Speaker B: You too by.
Speaker A: It it. Hello. Hello. How are you? Good how are you? I am a. Okay. I'm just. I'm calling about the meeting about the Redland City Big Ben and the Symphonia on Friday. What? It's over the top of another meeting that I've got that I've had and kind of need to do.
Speaker B: Okay.
Speaker A: Is there any flexibility in the day for Shane?
Speaker B: Not really.
Speaker D: I could do it. So these are the options anywhere from 9:30 until. Let me just check this one. I might be able to move this. Okay he's not freeze. So I could swap you for 1pm I could swap his one on one then so it could be 1pm or earlier in the day from 9:30.
Speaker A: Could it be 1:30?
Speaker B: What's he got?
Speaker D: It can only. It'll only be for 15 minutes at 1:30 because he's got a CEO catch up at 2.
Speaker A: Got it. Could it be 12 o'clock?
Speaker D: I can do it over lunch if that's finally here.
Speaker A: Yeah. Does that work for Brad too? I'm not in the scheduling of it.
Speaker D: I think I didn't look at them because yeah Brad's free. He looks like he's free until 1.
Speaker B: Let me see if I can.
Speaker A: Mine's just lunch so ignore that. I never get it anyway.
Speaker D: Well maybe that's. Yeah that's okay I can do. Yeah 12 till 1 if you want.
Speaker A: To do that instead that'd be great.
Speaker B: Okay that's all right.
Speaker D: I'll change it now.
Speaker A: Thank you. Appreciate it.
Speaker D: That's okay.
Speaker A: I'll kill my lunch date so it doesn't say you that's okay.
Speaker D: That's all right. I'll just.
Speaker A: Done.
Speaker D: Yeah, that's okay.
Speaker A: I know.
Speaker D: I'll just send it through.
Speaker A: Thank you.
Speaker D: No worries.
Project Management Meeting Summary
Attendees
- Speaker A
- Speaker B
- Speaker C
- Speaker D
Agenda Items
- Project updates and feedback
- Contract and scheduling discussions
- Team capacity and personal schedules
- Company in Residence program planning
- Community engagement initiatives
Summary
The meeting started with updates on recent interactions with Sharon and Debbie, covering media releases and discussions around artist support. Attention then turned to the importance of enhancing the media release for the Passage program to emphasize the one-year support for artists. Despite potential rain, outdoor activities were discussed in a light-hearted manner. The meeting included updates on ongoing projects, emphasizing compliance with contract processes, and highlighted the need for clearer scheduling and resourcing strategies.
Outline
- Meetings and Project Highlights:
- Discussion on media releases for the Passage program and the need to highlight artist support.
- Review of recent meetings with team members and contractors for various projects.
- Contracting and Scheduling:
- Navigation of contract specifics for different programs including RADF agreements.
- Considerations for the timing of project launch and contracting processes.
- Team Capacity and Schedules:
- Adjustments to personal schedules and responsibilities, including upcoming Mondays off for Speaker A.
- Coordination of workflows based on team availability.
- Company in Residence Program:
- Plans to use existing company assets for an expression of interest initiative.
- Framing a strategy for future engagements and proof of concept through current residencies.
- Community Engagement Initiatives:
- Exploration of potential partnerships with community groups for events and programs.
- Considerations for expanding community access and engagement.
Action items
- Speaker A to enhance the media release for the Passage program by emphasizing artist support.
- Speaker B to finalize contracts and dates for ongoing projects by next week.
- Speaker C to confirm logistics with Carolyn and manage team meetings for production schedules.
- Speaker B to consolidate the invite list for future events by January.